Associate Director/Operations Director

Umoja is a community of educators and learners committed to the academic success, personal growth and self-actualization of African American and other students. The Umoja Community seeks to educate the whole student–body, mind and spirit. Informed by an ethic of love and its vital power, the Umoja Community will deliberately engage students as full participants in the construction of knowledge and critical thought. The Umoja Community seeks to help students experience themselves as valuable and worthy of an education. 

Reporting to the Executive Director, the Associate and Operations Director (AOD) has both internal and external facing responsibilities. The AOD serves a critical role in shaping and implementing the organization’s strategy, operations, financial management, and other duties as assigned by the Executive Director. Working with the Program Director, the Associate and Operations Director leads the annual conference logistic planning and budgeting process as well as a few new strategic initiatives and special projects each year.

The AOD is responsible for managing the day-to-day operations of the office including:  monitoring the workflow of the office; following up on assigned tasks; and anticipating and addressing problems. The AOD performs varied high-level administrative work unique to organization requiring initiative and independent judgment.  The position requires that the AOD work independently under general direction by the Executive Director.  The AOD supervises up to 3 to 4 administrative staff.  Supervision includes supporting, training, team building, coaching, and monitoring.  This position requires strong follow through skills.

Distinguishing Characteristics:

Primary duties are a combination of advanced administrative tasks that require judgment in setting priorities, interpreting policy, and using knowledge of policies and priorities of work.  This position requires that the Associate Director handles problems and non-routine situations by determining the approach or action to take and interprets guidelines, procedures, policies and practices. Requires use of business vocabulary, tact, discretion and judgment.

Responsibilities include: 

Administrative:

  • Work with and support of the Executive Director and the Program Director to develop and implement strategies around internal operations, communications, marketing, program growth, website, and Coordinator Relationship Management (CRM).
  • Assist the Program Director with event coordination including the responsibility for location identification, budget allocation and contract negotiations.
  • Responsible for all contract negotiations.
  • Oversee the development and maintenance of effective administrative and reporting procedures (staff and office).
  • Develop organizational goals in coordination with the Executive Director and implement them effectively.
  • Offer vision and leadership for the organization’s technology initiatives as they relate to administrative management and communications
  • Oversee grant obligations, such as deliverables, reporting and renewals.
  • Identify new funders for the Executive Director.
  • Represent Executive Director on an as needed basis.
  • Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice

Supervision:

  • Supervise all administrative areas to assure effectiveness and efficiencies.
  • Supervise performance management activities for all staff.
  • Help staff develop work plans and assist them to realize them.

Communication:

  • Manage and implement the communications and media strategy to enhance the organization’s presence in the social and economic justice community through print and the digital platforms.
  • Oversee the website and social media content and publicity function.

Minimum Requirements:

  • Bachelor’s Degree from a regionally accredited institution.
  • A minimum of 2 - 3 years’ experience in a senior management position, preferable with a nonprofit organization.
  • Experience in grantmaking and grant management.
  • Strong project management skills.
  • Experience with state and federal government agencies, contracting, and task agreements.

Desired Qualifications: 

  • Bachelor’s Degree
  • Experience with governmental agencies.
  • Excellent organizational development, marketing, communication, administrative, and personnel management skills.
  • Strong interpersonal skills and the ability to resolve conflicts and find common ground.
  • Excellent oral and written communication skills and comfort with public speaking.
  • Culturally competent in making decisions among diverse individuals and organizations.

Supervisory Responsibility:

This position is responsible for the performance management and supervision of all Umoja employees and staff. 

Travel:  

Some travel throughout the State of California is required.

Compensation

Compensation commensurate based on experience.

Publish Date: 
Monday, July 1, 2019